Guild Affiliated Clubs

DEFINITIONS
In these terms, unless the context indicates a contrary intention:

  • "Guild" refers to the GUILD OF UNDERGRADUATES UNIVERSITY OF WA
  • "MCW" means Multicultural Week, a Guild department. 
  • "UWA" means the University of Western Australia

1. EVENT DETAILS

  1. Event Date: Thursday, 6th October 2016.

  2. Event Location: UWA Oak Lawn & Guild Village

  3. Event Time: 6pm - 10pm.

  4. Load-In Timing: from 3pm - 5pm

  5. Load-Out Timing: from 10:15pm until 12:00am (MIDNIGHT).

  6. You are NOT PERMITTED to load-in/load-out at any other times,

  7. No alcohol/smoking is permitted on the premises under ANY circumstances.

2. STALL RATES

  1. All prices include GST. Stall rates do not include City of Perth Special Events Permit Food Vehicles & Temporary Food Outlets registration fee. Guild Affiliated Student Clubs are covered under the blanket food permit.

  2. Registrations open on 4th July 2016.

  3. Early bird registration for Guild Affiliated Student Clubs ends 28th August 2016, 11.59pm. Registrations before this date are eligible for a $20 discount from standard stall pricing.

  4. Normal registration ends on 18th September 2016, 11:59pm. No registrations after this date will be accepted.

Stall Pricing:

  1. UWA Affiliates and Clubs*: $100

* UWA Affiliates and Clubs are covered under the Guild Blanket Food Permit.

3. REFUNDABLE DEPOSIT

A refundable deposit of $100 (in addition to stall rates) is required:

  1. The deposit must be paid in CASH by the stallholder on the day to Deposit Collectors before setting up. A receipt will be provided to you upon paying the deposit. Deposit Collectors will collect deposits between 3:30-5:30PM at your stall.

  2. Stallholders will not be permitted to trade unless the deposit is paid.

  3. The deposit will be refunded on the same night, once the MCW Team is satisfied with the condition of the equipment provided.

4. OCCUPATIONAL HEALTH AND SAFETY

  1. It is your responsibility to act in the interest of health, safety, and to comply with the Environmental Health Guidelines set by the City of Perth. The Multicultural Week Committee and City of Perth reserves the right to refuse stalls and/or discontinue the operation of your stall at the event if safe food practices are not complied with.

  2. Failure to comply with any of the conditions will result in the forfeiture of the stall fee and deposit and stallholders will not be permitted to set up their stall at the event.

  3. All UWA Guild affiliated clubs and NFP organisations must cook their food on-site or in the Guild kitchen on the day. All food must be stored in the kitchen.

5. POWER SUPPLY

Power will be provided to stalls as 10 Amp and/or 15 Amp at no additional cost. Each stall must provide all details on the equipment that they are bringing to ensure that it is safe to use.

Power GuideIines:

  1. All stallholders who use power must provide their own extension cables and power boards; these will not be provided on the night. If power is required, it is recommended that at least two 10m extension cables and two power boards are brought.

  2. There’s a limitation of 4 electrical appliances per stall to prevent overloading of the circuits.

  3. All equipment must be tagged and tested for use at this event – no exceptions. This must be completed well in advance of the event by a qualified electrician at the expense of the stallholder. A Test & Tag session will be organised for stallholders to get their electrical items tested and tagged.

6. EQUIPMENT PROVIDED TO STALLHOLDERS

  1. 2 x 1.8m tables

  2. Basic overhead stall lighting (You may want to bring additional lighting).

  3. Hygiene supplies: gloves, aprons, hair nets, paper towels and hand sanitizer.